Terms & Conditions

Annual HR Conference & Expo 2025

 

General Information:

  • The FHRD’s Annual HR Conference 2025 will be held on 08 October 2025.
  • All delegates are required to register by paying the full registration fee.
  • Registration is only confirmed once FHRD has received the necessary payment.
  • Each delegate must complete a separate registration form.
  • Any changes to delegate details must be communicated to the FHRD Office by 10.00 hrs on Thursday, 2nd October 2025. No amendments will be allowed after this date.

Fees:

Conference registration fees (excluding VAT):

  • Early Bird (until 10th August 2025):
    • FHRD Members: €185.00
    • Non-Members: €215.00
  • Standard Rate (11th August – 8th October 2025):
    • FHRD Members: €215.00
    • Non-Members: €245.00

Group bookings are available at discounted rates. For further details, contact us at 21313550 or email events@fhrd.org
To qualify for the Early Bird rate, payments must be received by FHRD no later than Sunday, 10th August 2025. After this date, the standard registration fee applies. Registrations are confirmed only upon receipt of payment. Confirmation emails will be sent within 5 working days of payment receipt.

Member rates for conference tickets will be allocated as follows based on company size:

  • Less than 50 employees (€150/year): 3 tickets
  • 51–249 employees (€250/year): 5 tickets
  • 250+ employees (€350/year): 8 tickets

Standard prices will apply for additional tickets.

Cancellations & Refunds:

Refunds for ticket cancellations are processed as follows:

  • Until 10th August 2025: 50% refund
  • From 11th August 2025 to 24th September 2025: 30% refund
  • No refunds will be issued from 25th September 2025 onwards.
  • In exceptional cases (illness or death of an immediate relative), a 75% refund may be granted.
  • A 5% administrative fee applies to all refunds.

Payment Methods:

All payments must be made in EURO and can be completed through the following options:

  1. Online Payment:
    • Payments should be made using an online card payment processor.
  2. Wire Transfer:
    • Receiving Bank: BOV
    • Beneficiary: Foundation for Human Resources Development
    • IBAN: MT10VALL22013000000040018381331
    • SWIFT Code: VALLMTMT
    • Ensure that the transfer description includes:
      • Reason for payment and Invoice Number
      • Company name / Delegate name (e.g., CONF2025 THOMAS CALLEJA)
    • Important deadlines for wire transfer payments:
      • Early Bird Registration: 10th August 2025
      • Regular Registration: 24th September 2025
    • Bank charges should be set to SHARED, with the sender covering any fees from their bank.
  3. Cheque Payments:
    • Cheques should be made payable to “FHRD.”
    • Must be received at FHRD’s office (5, Clock Tower Building, Tigne’ Point, Sliema TP01, Malta) by:
      • Early Bird Registration: 11th August 2025
      • Regular Registration: 24th September 2025
    • From 25th September 2025 onwards, only online payments will be accepted.

Accessibility & Special Requirements:

If you have any accessibility needs or dietary restrictions, please inform us in advance at events@fhrd.org so we can accommodate your requirements.

Code of Conduct:

All attendees are expected to behave in a professional and respectful manner throughout the conference. Disruptive or inappropriate behavior will not be tolerated, and FHRD reserves the right to take appropriate action if necessary.

Liability Disclaimer:

FHRD is not liable for personal accidents, illnesses, losses, or damages to personal property.

FHRD reserves the right to make changes to the conference schedule without prior notice if necessary.

FHRD may modify these terms at any time without prior notification.

No Smoking Policy:

Smoking is strictly prohibited inside the conference venue.

Photography & Media Consent:

Professional photography and video recording will occur during the event. These materials may be used for future FHRD promotions, including social media, print, and corporate websites. By registering, attendees consent to the use of their images in FHRD promotional materials.

Data Processing & Registration:

By registering, participants agree to allow FHRD to process their data for conference-related purposes. Unless objected to, participant information will be used for event management and the preparation of an attendee list. Additionally, registrants may opt to receive updates from FHRD via email, which will not be shared with third parties unless explicitly stated.

Contact Information:

For any questions regarding conference registration or assistance, please reach out to:

We look forward to welcoming you to the conference!